Event Photography Tips
Whether it’s a market, corporate event, or creative gathering, thoughtful preparation makes a huge difference for your event photography. Here are some key tips to ensure your photographer can capture your event beautifully:
Lighting Matters
Make sure there’s sufficient lighting throughout your venue.
If your event is in low light, consider allowing your photographer to use flash or supplementary lighting.
Soft, ambient lighting creates mood, while key areas like stages or product displays may need brighter illumination.
Run Sheet & Schedule
Provide a clear event schedule for your photographer in advance.
Highlight key moments, speakers, awards, or performances to ensure nothing important is missed.
Include approximate times and locations to avoid last-minute confusion.
Key Shots & Must-Haves
Decide on essential images you want captured (e.g., guest interactions, decor details, action shots).
Think about branding elements, signage, or any props that should feature in photos.
Share these priorities with your photographer ahead of time.
Welcome to Country & Cultural Acknowledgements
If relevant, coordinate with a local elder for a Welcome to Country or similar ceremonial inclusion.
Let your photographer know the timing and key elements—they’ll want to capture the ceremony respectfully and beautifully.
Flexibility & Communication
Events are dynamic—things change quickly. Keeping open lines of communication ensures the photographer can adjust to capture authentic moments.
Consider a point person for the photographer to check in with during the event.
Extra Tip
Encourage your photographer to mingle and capture candid moments. The best photos often happen when guests forget the camera is there.
A well-prepared event ensures your photographer can focus on what they do best: telling the story of your event with heart, energy, and style.
